Bar or Bat Mitzvah Room Rental - Form - Hebrew Institute of Riverdale

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Host Information

Parent/Host #1

* First Name

* Last Name

* email

* Cell Phone

Home Phone

Parent/Host #2 (if applicable)

First Name

Last Name

Cell Phone

Event Information

* Date of Simcha

Please confirm with our Executive Director, Richard Langer about the avaiability of your date prior to filling out this form. He can be reached at 718-796-4730 x 104 or richard@thebayit.org)

Name(s) of Bar/Bat Mitzvah

* This event will be on a:

Please Select OneShabbatWeekdayIf you are planning celebrations on both Shabbat and a weekday, please fill out this form twice - once for each event.

Choose from one of the following options for your room rental.
Please note the following guidelines:

For parties with 200+ guests, rental of the entire Social Hall is required.
If you are undecided, we will reserve 2/3's of the Social Hall at this time.

Please Select OneMain Floor for Private Tefilla and/or Speeches followed by a Social Hall Reception w/Music and Dancing (2/3's Social Hall) $2250Main Floor for Private Tefilla and/or Speeches followed by a Social Hall Reception w/Music and Dancing (Full Social Hall) $2850Social Hall Reception (2/3's Social Hall) $1,450Social Hall Reception (Full Social Hall) $2,050Undecided

* The Bar/Bat Mitzvah will be during:

Please Select OneShacharitMincha

* Shabbat Morning Celebration Options

Please Select One9:00am Bayit Tefilla7:15am Bayit TefillaBeth AharonPrivate Tefilla and speeches in the Lower Level Beit Midrash followed by Kiddush Luncheon in the Social Hall (2/3's) ($1800)Private Tefilla in the Social Hall followed by a break for speeches and then a return to the Social Hall for luncheon ($3000)

Kiddush Sponsorship Options

Please Select OneWe will sponsor Kiddush and select one of the Bayit's menusWe will sponsor Kiddush and work with our caterer on the menuPlease offer Kiddush sponsorship to another community memberUndecidedIf it is within your means, sharing your simcha by sponsoring kiddush is a beautiful way to have the kahal participate in your celebration. Visit thebayit.org/kiddush for current menus and pricing. If you have a large contingent of guests, we recommend adding 50% to the listed price of the sponsorship to ensure enough food for everyone. If you are not planning to sponsor kiddush, please let us know, so that we can offer the opportunity to other members.

Shabbat Lunch

Please Select OneNo Luncheon80 guests (or fewer) ($15/pp, $400 minimum)80 - 199 guests ($1200)200+ guests ($1800)

Small groups (60 or fewer) are invited to have lunch in the 2nd Floor Beit Midrash which will be available for setup beginning at 10:00am. Larger groups will be served in the Social Hall. Caterers will have access to the Social Hall beginning at 9:30am. If kiddush will be indoors, the caterers will have access to the smaller section of the Social Hall to stage the luncheon setup to speed up the transition from kiddush to luncheon.

Please provide a good-faith estimate of the number of guests you expect. We will adjust your invoice the week of your simcha based on your final numbers.

For those celebrating on Shabbat afternoon at mincha, we recommend having your tefilla in the Lower Level Beit Midrash.

Larger groups (200+) may use the Sanctuary, but the service must conclude at least 15 minutes before the Bayit's regular mincha.

Expected number of guests:

Please Select OneLess than 200More than 200Please provide a good-faith estimate of the number of guests you expect. We will adjust your invoice the week of your simcha based on your final numbers.

Additional Shabbat Simcha Information and Rentals

* Will you need space for Friday Night Dinner

* Will you need to serve lunch to your guests?

Friday Night Dinner

Please provide a good-faith estimate of the number of guests you expect. We will adjust your invoice the week of your simcha based on your final numbers.

* Security Guard - Check this box to acknowledge

Security Guard - Check this box to acknowledge

The Bayit has a security guard on Shabbat mornings until 12:30pm.

During your Shababt morning/early afternoon simcha their shift will be extended for the duration of your event.

For late afternoon/evening events the guard will arrive 30 minutes prior to your invite time.

The cost of the guard will be added to your bill. As of Sprint 2025 the cost is $75/hour with a 4-hour minimum.

Caterer

If you have already selected a caterer please let us know. Leave this field blank if you are undecided.

For a list of caterers approved to work at the Bayit please visit www.thebayit.org/cater.

All caterers must apply for permission to work at the Bayit. If your caterer is not on our approved list, we strongly recommend that you do not sign any contracts until their application is approved. Caterers may contact the office for an application.

The Bayit is not responsible for any losses incurred by a renter who signs a contract or provides a deposit to a caterer prior to confirming their ability to work at the synagogue.

Joining the Tent for Friday Night Dinner: $25 per person for the basic menu.

Hosts may order additional items at their own expense directly from the caterer to enhance the meal for all participants. Please check with the office for more information.

Shabbat Lunch

Please Select One80 or fewer guests ($15/pp, $400 min)80-199 guests ($1200)200+ guestsPlease provide a good-faith estimate of the number of guests you expect. We will adjust your invoice the week of your simcha based on your final numbers.

Extended Use of Social Hall or 2nd Floor Beit Midrash

NoYesWould you like to extend your room rental following lunch, or return later Shabbat afternoon for Seudah Shlishit?

House Rules

* I acknowledge that I have read and agree to the following rules and conditions:

I acknowledge that I have read and agree to the following rules and conditions:

All vendors must be properly insured and provide certificate of insurance for both Liability and Workmen's Compensation to the HIR prior to your event.
The caterer must be under Orthodox rabbinic supervision approved by the Rabbinic Staff of HIR/The Bayit.
All religious events, ceremonies and services must be approved by the Rabbinic Staff of HIR/The Bayit.
You must provide supervision for any children at your event.
Do not attach or hang anything in any manner to the walls, windows, window treatments, doors, ceiling, vents or light fixtures.
Do not bring food or helium balloons into the main sanctuary.
No candles, sparklers or “silly string” may be used.
By submitting this contract, you agree to be responsible for any damage caused by you, your guests or those you hire or bring into HIR/The Bayit for your event.
Party time of 4 hours does not include setup/cleanup time. Caterers/other vendors will be granted access to space no less than 2 hours prior to event (earlier if space is available).
Caterers and other vendors are expected to clean up kitchen/party area in one hour and turn the room over to our maintenance staff for vacuuming/mopping as needed.
All alcoholic beverages must be stored in the Executive Director’s office before and after your event until removed from HIR premises.
The office will accept deliveries of supplies (wine, liquor, balloons, linens etc) and store them in either the administrative offices or maintenance office as available/appropriate up to 3 days in advance of your event.
Your room rental includes the use of HIR’s tables and chairs and access for your caterer to our kitchen. HIR does not provide any linens, kitchen equipment or tableware.
HIR has some audio/visual equipment (screen, projector, microphones and speakers) that are available for your use at no additional charge (subject to availability). Please discuss your needs with us, so we can reserve the appropriate equipment for your event.

HIR/The Bayit’s liability is limited to rental fees actually paid to HIR/The Bayit. Room rentals are for a maximum of 4 hours plus setup and clean up time as described above. Overtime costs at a rate of $100/hr will be deducted from your Security Deposit. Your Security Deposit (less any deductions for damages or overtime) will be refunded after your event.

The total due for your event is:

Please note the following:

You may choose to "bill your account" at checkout, However your reservation will not be confirmed until we receive the $500 security deposit. If you are planning celebrations on both Shabbat and a weekday, one security deposit will cover both events.
Reservations are on a "first come, first served" basis.
All fees, including a 25% non-member surcharge if applicable, are due before the event.
Your security deposit will be refunded after the event. Any damages or overtime charges will be deducted from your deposit.
Your form will not submit until after you checkout on the next screen.